Normandy Schools Collaborative seeks an exceptional Secretary who is highly motivated, qualified and knowledgeable to step into an exciting role within the district.  In NSC, teachers and school leaders are committed to a vision of high expectations for achievement, equal access to high levels of instruction, academic proficiency for all students, and the closing of the achievement gap among subgroups within the schools. The Secretary will allow school staffs to focus their attention on these goals by assisting with a wide array of secretarial matters.

Primary Purpose:

The job of Secretary was established for the purpose of providing a wide variety of highly responsible, confidential and complex secretarial duties; to plan, organize, and oversee the functions of the assigned office; and providing information and assistance to students, faculty, staff, and the general public.

Responsibilities and Duties:

• Compiles data from a wide variety of sources for the purpose of complying with financial, legal and/or administrative requirements of assigned area.
• Serves as Secretary for NSC Joint Executive Governing Board
• Coordinates a variety of activities (e.g. communications, appointments, meetings, conferences, workshops, travel and accommodations, work activities, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.
• Maintains a wide variety of manual and electronic documents, files and records (confidential and non-confidential) (e.g. calendars, administrative and financial records, program records, resource materials, reports, student scores, budget data, etc.) for the purpose of providing up-to-date reference and audit trail.
• Maintains inventories of supplies and materials for the purpose of ensuring the availability of items as needed.
• Orders equipment, supplies and materials for the purpose of ensuring the availability of required items.
• Performs record keeping and clerical functions (e.g. scheduling, copying, mailings, instructional materials, filing, lunch counts, correcting papers, compiling lists, hospitality, etc.) for the purpose of supporting assigned Administrator and/or department.
• Prepares written materials (e.g. reports, forms, budgets, requisitions, brochures, minutes, agendas, correspondence, etc.) for the purpose of documenting activities, providing written support and/or conveying information.
• Responds to inquiries from a wide variety of internal and external parties (e.g. district staff, other schools, state and federal agencies, general public, students, law enforcement, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Reviews the work plan for assigned staff for the purpose of identifying and resolving problems, assigning work activities, monitoring work flow and evaluating work products, methods and procedures.
• Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls, visitors, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures and/or directing to appropriate personnel for resolution.
• Supports department for the purpose of providing administrative assistance.

Other Functions:

• Attends meetings (e.g. trainings, in-service activities, workshops, conferences, classes, etc.) for the purpose of increasing professional knowledge, conveying and/or gathering information required to perform functions and increasing professional knowledge.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Qualifications:

• Education: High school degree required; Prefer Associate/Bachelor Degree in Business Administration, Communications, or Psychology.
• Experience: Five years’ administrative experience required. Knowledge of Microsoft Office, Google Docs, and ability to learn other computer programs quickly. Previous experience working in School Administration preferred. Experience with the challenges of urban education.

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications, preparing and maintaining accurate records; and planning and managing projects. Associate’s degree preferred.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: operations, services and activities of the District; principles and practices of modern office management; accounting/bookkeeping principles; business telephone etiquette; and concepts of grammar and punctuation, crisis protocols, and Student Discipline Handbook.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with frequent interruptions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs. such as to lift files and paper.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee continuously is interacting with the public and staff.

Disclaimer: The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.